Backup Anytime

Can small business benefit from data deduplication?

Data deduplication (dedupe), simply put is the process of limiting the number of identical versions of data retained on a network. Single instance storage (S.I.S.) allows for one copy of a headed paper or logo image to be used by all apps and users. This significantly reduces storage requirements and assists with centralised storage implementation.

An example of deduplication which is used at small business level is Microsoft Exchange Server. Small business often unknowingly benefit from deduplication as a consequence of it being an integral part of specific applications.

Small firms however are behind in the area of overall data deduplication. Deduplication specific applications which as a task focus singularly or primarily on data deduplication are still the domain of larger businesses.

Small business users often lack in awareness or resource with regard to emerging technology and this is an example which is costing small business in terms of efficiency and storage requirement. Companies with a deduplication implementation benefit from reduced local and remote storage costs, have a more manageable data asset bank and an easier compliance road-map.

In time, as awareness increases and capital outlay requirements decrease, small businesses will increase their uptake of data deduplication and the associated benefits. The trend (or lack of) on behalf of small business not to participate in data deduplication is by no means proof of any shortage of value or R.O.I. difficulties. Some smaller businesses (generally those with good I.T. management and suitable budget) are increasing their data efficiency, storage savings and competitiveness by employing company wide data deduplication.

A proliferation of data deduplication at application level which will involve household names in the software business adding dedupe capability to their software will offer application specific deduplication benefits to small business. The paradox with technology gains in bundled software is that small business often see this as their overall solution to that specific technology. If in time, your accounts and payroll apps offer dedupe technology as standard this will by no means be a company wide deduplication solution and any belief to the contrary could lead to critical areas being missed and low overall gains.

If you intend to employ deduplication and have decided to wait and avoid being part of the vanguard, maybe you have waited long enough. Deduplication has matured. There is a sufficient number of high end players to ensure competition, quality and value.

Some say it is never the right time to buy technology. In the data industry, any time before it is too late is good. Immediately is very good. Last week is excellent.